Pavago is hiring an Admin Assistant (Bookkeeping & Inventory Management) to support financial operations, inventory tracking, vendor coordination, and administrative workflows in a remote environment.
This role is ideal for highly organized professionals with experience in bookkeeping, inventory management, and operational support who enjoy maintaining structure, accuracy, and efficiency across business systems.
Job Summary
- Job Title: Admin Assistant (Bookkeeping & Inventory Management)
- Company: Pavago
- Job Type: Full-Time
- Location: Remote
- Working Hours: U.S. Business Hours
- Industry: Administration / Finance / Operations
Key Responsibilities
Bookkeeping & Financial Operations
- Manage daily bookkeeping activities and maintain accurate financial records
- Process invoices, expenses, reconciliations, and transaction tracking
- Support payroll calculations and payment processing
- Prepare financial and tax documentation
- Maintain organized financial records for reporting and audit readiness
- Support accounting system improvements and workflow optimization
Inventory Management
- Monitor inventory levels, stock movement, and usage trends
- Coordinate inventory ordering and restocking processes
- Maintain accurate inventory tracking systems and documentation
- Identify shortages, overstocking, or operational inefficiencies
- Generate inventory and cost tracking reports
Vendor & Expense Management
- Maintain professional vendor relationships
- Track invoices, contracts, payment schedules, and vendor obligations
- Coordinate vendor communication regarding billing, orders, and services
- Support expense management and cost optimization initiatives
Administrative & Operational Support
- Maintain organized documentation and operational records
- Update spreadsheets, trackers, and internal reports
- Ensure data accuracy across systems and workflows
- Support administrative consistency and process improvements
- Assist leadership with operational coordination tasks
Requirements
- Experience in bookkeeping, accounting support, or financial administration
- Hands-on experience with inventory management and vendor coordination
- Proficiency in QuickBooks, Square, or similar accounting systems
- Advanced Excel or Google Sheets skills
- Strong written and verbal communication skills
- Excellent organizational and multitasking abilities
- Ability to work independently in remote environments
- Strong attention to detail and problem-solving mindset
Preferred Qualifications
- Experience supporting small businesses or creative agencies
- Familiarity with U.S. small business tax and compliance processes
- Experience with payroll processing and operational reporting
- Knowledge of inventory management systems
- Experience creating SOPs and process documentation
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred
Ideal Candidate
- Detail-oriented and highly organized
- Reliable, proactive, and process-driven
- Comfortable managing multiple responsibilities independently
- Strong communicator with vendors and internal teams
- Passionate about operational efficiency and accurate systems
What Success Looks Like
- Accurate bookkeeping and payroll processing
- Organized inventory and operational systems
- Strong vendor coordination and expense management
- Timely reporting and documentation updates
- Improved operational efficiency and workflow consistency
Interview Process
- Initial Phone Screen
- Video Interview with Recruiter
- Practical Assessment (Bookkeeping or Inventory Scenario)
- Final Interview
- Offer & Background Verification