A growing company is hiring a Data Entry Specialist to ensure business-critical data remains accurate, structured, and reliable across multiple systems.
This is a full-time remote role working U.S. business hours, focused on precision, consistency, and data integrity—not just basic data entry.
💼 Role Overview
You will be responsible for maintaining high-quality data across CRM systems, spreadsheets, and internal business tools, directly supporting finance, sales, HR, and operations teams.
Your work ensures leadership can make decisions based on clean, trustworthy data.
🧠 Key Responsibilities
📥 Data Entry & Accuracy (Core Focus)
- Enter and update records in:
- Salesforce
- HubSpot
- Airtable
- Excel / Google Sheets
- Cross-check data against:
- Invoices
- Contracts
- HR & customer records
- Identify and fix:
- Duplicate entries
- Missing fields
- Formatting inconsistencies
🧹 Data Cleaning & Maintenance
- Standardize datasets using Excel/Sheets tools:
- Filters
- Pivot tables
- Formulas
- Maintain consistent:
- Naming conventions
- Data categories
- Structure formatting
- Perform weekly data audits
📂 File & Record Management
- Organize files in:
- Google Drive
- Dropbox
- Microsoft SharePoint
- Ensure:
- Proper structure
- Searchability
- Version control
- Audit readiness
📊 Reporting & Cross-Team Support
- Generate daily and weekly reports:
- Transaction logs
- Data audit summaries
- Status updates
- Support teams including:
- Finance (AR/AP data)
- Sales (CRM updates)
- HR (employee records)
🔐 Compliance & Data Security
- Maintain confidentiality of sensitive data
- Follow compliance standards:
- GDPR
- HIPAA
- CCPA
⚙️ Process Improvement
- Identify recurring data issues
- Suggest improvements:
- Automation opportunities
- Better templates
- Workflow optimization
🎯 Requirements
- 1–2 years of data entry, admin, or clerical experience
- Strong Excel / Google Sheets skills:
- Filters, formulas, pivot tables
- Experience with CRMs:
- Salesforce or HubSpot
- High typing speed with strong accuracy
- Excellent attention to detail
🌟 Nice to Have
- Experience in finance, healthcare, or e-commerce environments
- Basic SQL or scripting knowledge
- Data cleaning or automation tools experience
- Exposure to compliance-heavy workflows
📊 Performance Metrics (KPIs)
- ≥ 98% typing accuracy
- < 1% error rate
- Same-day or next-day data updates
- On-time reporting
- Clean, structured datasets
🚀 Why This Role Matters
This role plays a critical part in ensuring data reliability across the organization. You will directly influence decision-making by maintaining high-integrity data systems.
It also offers growth opportunities into:
- Data Analyst
- Operations Analyst
- Reporting Specialist